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CONSTITUTION AND BYLAWS
CONSTITUTION
Article
Name of this organization shall be the
Article II.
The
purpose of the
· to unify all baseball coaches in the state of
· to create communication platforms for coaches
in
· to promote our players, coaches, and schools
· to maintain a good relationship with CHSCA and
CHSAA
· to build and maintain a high standard for our
baseball community
· to foster relationships with national, state,
and local baseball organizations
Article III. MEMBERSHIP
Section 1
There will be three levels of membership- active,
associate, honorary.
a. Active membership shall consist of individuals that
are coaching high school baseball in the state of
b. Associate membership shall consist of those
individuals coaching in college programs and youth programs in the state and
interested baseball persons. They may attend meetings serve in advisory and
volunteer positions but may not hold executive positions.
c. Honorary membership may be conferred upon any
individual who has been a director in this club and is no longer coaching and
upon any individual who, because of their contribution to the game of baseball,
shall be nominated by either an Executive Board of Directors or member in good
standing and elected by a two-thirds vote of the Board of Directors.
Article IV. EXECUTIVE BOARD DIRECTORS
Section 1
The executive board of directors shall be the five (5)
individuals who are the Executive Director, the President, the Vice President,
the Business Director and Advisory Board Director.
Section 2
The terms of office will be an indefinite period of
time. Directors will serve until they determine their usefulness is done, they
present a replacement of their position to the other members of the Executive Board
or are terminated by the other Executive Board members due to unethical or
immoral behavior calling for their replacement.
Section 3
No individual may be on the Executive Board who is not
a member in good standing of the state of
Article V. BOARD OF DIRECTORS
Section 1
The board of Directors shall be the nine (9)
chairpersons of the following committees:Clinic
Director, All-star Games and Senior Showcases, Dugout Club Membership,
Showcases for Underclassman, Polls and Rankings, Players and Coaches of the
Year, Fields of the Year, Youth Organizations, and College Representative.
Section 2
The terms of office will be an indefinite period of
time. Directors will serve until they determine their usefulness is done, they
present a replacement of their position to the members of the Board of
Directors or are terminated by the Executive Board due to unethical or immoral
behavior calling for their replacement.
Section 3
No individual may be on the Board of Directors who is
not a member in good standing of the state of
Article VI. REPRESENTATIVES
Section 1
The representatives shall be 8 individuals responsible
for the following areas in the state: West Region, East Region, South Region
South, South Region North, North Region South, North Region North, Metro Denver
1 Region and Metro Denver 2 Region.
Section 2
The terms of office will be an indefinite period of
time. Representatives will serve until they determine their usefulness is done,
they present a replacement of their position to the members of the Executive
Board or are terminated by the other Executive Board members due to unethical
or immoral behavior calling for their replacement.
Section 3
No individual may a Representative who is not a member
in good standing of the state of
Article VII. Limitations
1. The
2. Upon the dissolution of the Club and the winding up
of its affairs, the assets of the Club shall be distributed to an educational
organization or organizations which would then qualify under the provisions of
Section 501 (c) (3)of the Internal Revenue Code and its Regulations as they now
exist or as they may hereafter be amended.
Article VII. MEETINGS
Section
1
The
annual meeting shall be held in the winter for the purposes of hearing reports
from the Executive Board, The Board of Directors,
Committee Chairpersons, and Area Representatives, and to consider any other old
or new business. The winter meeting shall also be held in conjunction
with the coaching clinic and award banquet.
Section
2
Regular
Meetings of the Executive Board, Board of Directors, Committee Chairpersons,
and Area Representatives will be held quarterly.
Section
3
Special
meetings may be called by the Executive Director, the Executive Committee, or
on application of twelve members of the Club.
Section
4
Meeting
agendas will be set by the executive director and distributed to other members
in advance of the meetings. Meetings will follow Roberts Rules of Order with
the Executive Director as the “leader” of the meetings.
Article VIII. AMMENDMENTS
Section 1
This constitution may be amended by a majority vote of
the Executive Board. Any proposed amendment must be delivered to the members of
the Executive Board not later than three weeks prior to the meeting at which
the amendment will be voted upon.
BYLAWS
Article
Section 1
Each individual seeking membership in the Club shall
make application on a form prepared by the Club. The application shall be
accompanied by the applicable membership fee and shall be subject to the
acceptance of the Club. All active members must also hold membership in the
Section 2
All members shall pay an annual membership fee in
Section 3
The membership year and the Board's fiscal year shall
be January 1 to December 31.
Section 4
A meeting of the membership may be called by the Executive
Director to be held during the annual convention. A simple majority vote of
those Executive Board members present at any meeting shall be sufficient to
transact business unless a different percentage is called for by the
constitution or these bylaws.
Section 5
Termination for cause of the membership of any member
(other than for failure to pay fees) may be recommended by any member of the
Executive Board. Upon the member having been advised of the reasons for the
proposed termination, afforded an opportunity to be heard and just cause being
shown, the membership may be cancelled by a two-thirds vote of the Executive Board.
Section 6
Any member delinquent for one year in payment of
membership fees shall be dropped from the roll of membership.
Article II. DUES
Section
1
The
annual dues of active members shall be $. Entire staff
will be
Section
2
Associate
members shall pay a membership fee of $20.00.
Section
3
Honorary
member dues shall be waived.
Section
4
Any
member who fails to pay his annual dues for the period of one year shall have
his name removed from the active file.
Article III. DUTIES OF EXECUTIVE BOARD
Section
1
The
Executive Board shall have the general direction and control of the affairs of
the Club, and shall establish the dues structure for the baseball coaches
Dugout Club.
Section
2
No
matter, not previously acted upon and approved by the Executive Board, shall be
acted upon by the general membership assembled at a regular meeting.
Section
3
The
Executive Board shall meet at least three times a year, prior to the annual
meeting. At these meetings, the Board shall approve or disapprove all
matters presented by members for consideration. Special meetings of the
Executive Board may be called by the Executive Director or upon written request
of three members of this Board.
Section
4
The
Executive Board shall recommend to this Club one member of the board to serve on the
Section 5
Responsibilities of Executive Director
The Executive Director will be responsible for the
following:
He will be responsible for overall direction of the Board
and Club and its activities.
He will be responsible for securing the clinic venue.
He will be responsible for overseeing the finances of
the club.
He will be responsible for directing the securing of
sponsorships for the club and clinic.
He will be responsible for the organization and
direction of the committees through the committee chairpersons. He will also be
responsible for the organization and direction of the Area representatives.
Section 6
Responsibilities of President
The President will be responsible for the following:
He will be responsible for the Senior Top 50 game.
This will include but not be limited to all items concerning this game from
location, to coaches, to player selection process, etc.
He will be responsible for Senior All-State Games.
This will include but not be limited to all items concerning this game from
location, to coaches, to player selection process, etc.
He will be responsible for Players of the Year selection
process.
He will be responsible for Coaches of the Year
selection process.
He will be responsible for Communications with CHSAA,
He will be responsible for developing and producing
the quarterly Newsletters.
Section 7
Responsibilities of Vice President
The Vice President will be responsible for the
following:
He will be responsible for Assisting the President
with all his duties.
He will be responsible for setting up Player Showcases
for players in grades 10, 11, and 12.
He will be responsible for Fields of the Year
selection process.
He will be responsible for Players of the Month
selection process.
He will be responsible for Polls and Rankings for all
classifications.
He will be responsible for acting as the Clinic
Advisor for all items concerning the Clinic.
Section 8
Responsibilities of Business Director
The Business Director will be responsible for the
following:
He will be responsible for Dugout Club Expenses and
Revenues and in so acting will make financial reports to the appropriate state
and federal entities as well as the Board and Membership in a timely and
responsible manner.
He will be responsible for all Clinic Expenses and
revenues.
He will be responsible for all Sponsorship Revenues.
He will be responsible for All-star Game Expenses and Revenues.
He will be responsible for all Showcase Expenses and
Revenues.
He will be responsible for development of data bases
and information centers for the Club.
He will be responsible for the development and upkeep
of the Website.
Section 9
Responsibilities of Advisory Board Director
The Advisory Board Director will be responsible for
the following:
He will be responsible for College Involvement from
coaches and college persons.
He will be responsible for Advise on all aspects of
the Dugout Club with all other Executive Board Members.
He will be responsible for Overall Direction and
communication with committee chairpersons, their committees and Area
Representatives and the areas that they represent.
Article IV. DUTIES OF BOARD OF DIRECTORS
Section 1
Clinic Director
The clinic director will be responsible for but not
limited to all of the following, dates and times of clinic, assist in securing
clinic location, securing speakers, securing vendor participation, setting the
schedule, producing fliers, mailers, handouts , overall promotion of the clinic and all other items
important to the success of the annual clinic.
Section 2
All Star Games and Senior Showcases Chairperson
The chairperson is responsible for assisting the
president and but not limited to the following, setting dates and sites, player
selection, coaches selections, programs for the game, advertising of the game
with media, and any other items essential and important to the success of these
events.
Section 3
Dugout Club Membership Chairperson
The chairperson is responsible for assisting the board
and but not limited to the following, securing memberships from all coaches
head and assistant in the state, promoting and securing membership from youth
coaches and college coaches in the state and any other items essential and
important to the success of building the size of the membership.
Section 4
Showcases for Underclassman Chairperson
The chairperson is responsible for assisting the vice
president and but not limited to the following, setting dates and sites, player
selection, coaches selections, programs for the showcase, advertising of the
showcase with media, and any other items essential and important to the success
of these events.
Section 5
Polls and Rankings Chairperson
The chairperson is responsible for assisting the vice
president and but not limited to the following, establishing correspondence
with coaches with forms and any other items essential and important to the
success of these activities.
Section 6
Players and Coaches of the Year Chairperson
The chairperson is responsible for assisting the
president and but not limited to the following, developing forms and system for
nomination and selection and any other items essential and important to the
success of these Awards.
Section 7
Fields of the Year Chairperson
The chairperson is responsible for assisting the vice
president and but not limited to the following, developing forms and system for
nomination and selection and any other items essential and important to the
success of these Awards.
Section 8
Youth Organization Chairperson
The chairperson is responsible for but not limited to
the following, developing data bases with all the data base information for the
youth organizations in all areas of the state, opening and keeping the lines of
communication open with statewide youth organizations and any other items
essential and important to the success of this committee.
Section 9
College Representative Chairperson
The chairperson is responsible for assisting the
Advisory Board Director and but not limited to the following, developing data
bases with all the data base information for the college coaches in the state
and surrounding area, opening and keeping the lines of communication open with
all of these coaches and colleges and any other items essential and important
to the success of this committee.
Article V. DUTIES OF REPRESENTATIVES
The duties of the 9 Area Representatives will include
but are not limited to the following. Assisting the business director in keeping
data base information of the coaches in each area up to date, developing the
lines of communication with all coaches in your respective area, making sure
that you are the voice of the coaches of the respective area, assist all
directors with making sure that your areas receive the recognition that is
coming to them in respect to coaches, player and field awards, making sure that
your area has full participation from all head and assistant coaches in the
Dugout Club, and any other items essential and important to the success of the
Colorado Dugout Club.
Article VI. DUTIES OF MEMBERSHIP
Duties of the membership will include but not be
limited to the following. Help unify all
baseball coaches in the state of Colorado, to help create communication platforms for coaches in the state of
Colorado, to help promote our players, coaches, and schools, to help maintain a good relationship with
other coaches and baseball people in the state, to help build and maintain a high standard for our
baseball community, to help foster relationships with national, state, and
local baseball organizations
ARTICLE
VII PAYMENT OF EXPENSES
Section 1.
The Club's policy regarding payment of expenses shall
be:
All expenditures shall be documented with written
authorization forms.
All expenses over $250.00 shall be approved by a
majority vote of the entire 5 members of the Executive Board of Directors and
have the approved authorization forms. All expenses under $250.00 need the written
approval of the Business Director and or the executive director.
National Convention: The Executive Board shall receive
reimbursement of air fare and hotel accommodations up to $500.00 for the
National AABC convention.
Article VII. AFFILIATIONS
Section 1
This Club may be affiliated with the Colorado
High School Coaches Association, CHSCA, The American Baseball Coaches
Association, AABC, the National Baseball Coaches Association, BCA , or any
other organization that the Executive Board determines will be beneficial to
assisting with the purposes of this Club
Article VIII. AMMENDMENTS
Section 1
These Bylaws may be amended by a majority vote of the
Executive Board. Any proposed amendment must be delivered to the members of the
Executive Board not later than three weeks prior to the meeting at which the
amendment will be voted upon.
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